Bring your EA skills to our mission-based company!
CareAcademy is seeking an experienced Executive Assistant who will be instrumental to the team's success. This role will manage the CEO's day-to-day operations, anticipating her needs and helping her stay focused by resolving operational and administrative issues once they are detected. The successful candidate can adapt quickly to a changing environment and has the intuition and forethought to help ensure the CEO is using her time effectively, efficiently, and with all the knowledge and resources she needs. In addition to being organized and analytical, the Executive Assistant will show ownership, be extremely proactive, possess strong communication skills, and be comfortable working "behind the scenes." This role will be expected to stretch to support ad hoc administrative needs for internal teams as needed.
This is a fully remote full-time role.
What you’ll do:
- Prioritize communications for the CEO’s review, responding and acting independently when appropriate.
- Respond to and/or take action on a high volume of Slack messages and emails with urgency and professionalism.
- Manage the CEO’s calendars and priorities, ensuring a proactive and strategic approach to avoid conflicts.
- Schedule a high volume of internal and external meetings, some of which are with high-caliber external partners, including investors, board members, and customer prospects.
- Manage internal and external meetings and organize logistics related to those meetings.
- Manage the CEO’s travel logistics and activities, including event registration, accommodations, and transportation.
- Analyze administrative processes and streamline them where possible.
- Assist with research and presentations of various types.
- Book travel to meetings, trade shows, and conferences.
- Maintain professionalism and strict confidentiality with all materials.
We’re looking for someone with:
- Minimum of four years in an administrative role reporting directly to executive leadership is required.
- Proficiency with using Google Suite and an aptitude for learning new software and systems. Asana and Slack experience preferred.
- Competencies: Organization and planning, attention to detail, proactivity, flexibility/adaptability, and communication.
Nice to have:
- Experience in a start-up environment.
Who we are:
CareAcademy provides home care agencies with a best-in-class online education platform that delivers engaging video-based classes and real-world scenarios that walk through aspects of the caregiver experience. We now train thousands of caregivers each month, helping them deliver the best care possible. Best of all, we provide the extra set of hands Agencies need to manage caregiver training so they can acquire and retain the talent needed to grow their business.
Our mission is to help agencies and caregivers provide excellent care to their clients and improve client outcomes. We are proud to work with thousands of agencies, franchisors, and caregivers nationwide to accomplish this goal every day.
CareAcademy is an equal-opportunity employer and strongly encourages applications from people of diverse backgrounds.